Still using spreadsheets to manage staff holidays? It works, until it doesn't.
Leave Dates is a cloud-based, online staff holiday booking system designed for growing UK businesses. With automated approvals and real-time updates, it replaces manual processes with a reliable holiday booking system UK teams can trust.
Managing leave shouldn’t mean complex email chains, messy spreadsheets, or tricky entitlement calculations.
Leave Dates is a simple staff holiday booking system that automates requests, approvals, and your team's visibility, keeping your business organised.
✔️ Automatically track staff holidays and leave balances
✔️ Live, shared wall chart shows who's off and when
✔️ Reduce admin, prevent double bookings and clashes
✔️ Sync bookings with Slack, Google and Outlook calendars
✔️ Access on desktop and mobile (iOS and Android)
✔️ Trusted by UK SMEs - 4.8 ⭐ by +300 Capterra users
“Leave Dates is a must-have in every business.”
“Very good, happy customer. It was easy to implement using the guide.”
When a holiday request clashes with an existing booking, staff receive a pre-booking alert, and managers receive a notification if it is submitted for approval. This avoids preventable clashes while giving managers the flexibility to adapt.
Your business stays fully staffed, and double-bookings are a thing of the past.
Our online staff holiday booking system is designed specifically for UK SMEs, so you don’t have to adapt a generic tool to fit UK rules. Leave Dates works as a true holiday booking system UK businesses can rely on, with compliance built in from day one.
Automatically manage the full 5.6 weeks’ paid leave, including accurate pro-rata calculations for part-time and irregular hours staff.
Maintain clear, accurate digital records of leave taken and remaining, helping you stay aligned with the Working Time Regulations.
Beyond holidays, you can track everything from annual leave, sickness, unpaid leave, TOIL, or create custom leave types in a single central system.
Employees can access their holiday balances, and managers get a full view of staff availability at a glance.
Import national and regional bank holidays in seconds and apply them to the right teams or contracts.
Secure, cloud-based hosting with role-based permissions and audit trails to protect employee data.
Friendly, knowledgeable support from a UK team who understand local employment practices and respond quickly when you need help.
Leave Dates is the staff holiday booking system built around how UK businesses actually operate.
Request, approve and manage your team's leave directly from desktop and mobile devices.
Process approvals quickly aand accurately, with automated updates to your team's wall chart, calendar and synced business tools.
Sync approved holidays and leave automatically to Google and Outlook calendars.
Get Slack notifications to keep everyone informed without the extra steps or admin, saving time and reducing errors.
Many UK SMEs rely on paper forms, an Excel holiday tracker, or Google Sheets holiday planners, but these systems are prone to errors and time-consuming manual updates. Leave Dates is a cloud-based staff holiday booking system that replaces it all, and does it better, with automated approvals, keeping your team aligned and fully informed.
Feature | Paper forms | Excel holiday tracker | Google Sheets holiday planner | Leave Dates |
|---|---|---|---|---|
Automatic leave tracking | ❌ | ❌ | ❌ | ✅ |
Live shared calendar | ❌ | ❌ | ❌ | ✅ |
Clash / overlap alerts | ❌ | ❌ | ❌ | ✅ |
Remote web & mobile access 24/7 | ❌ | ❌ | ❌ | ✅ |
Multi-absence tracking (sickness, TOIL, etc.) | ❌ | ❌ | ❌ | ✅ |
Calendar & Slack integrations | ❌ | ❌ | ❌ | ✅ |
Approvals & workflows | ❌ | ❌ | ❌ | ✅ |
Security & audit trails | ❌ | ❌ | ❌ | ✅ |
Reminders & notifications | ❌ | ❌ | ❌ | ✅ |
UK-based technical support | ❌ | ❌ | ❌ | ✅ |
“Much easier than using paper leave forms.”
“The mobile app is very handy.”
Using the Leave Dates mobile app, your team can stay informed about holidays at any time, anywhere.
✔️ Request, approve and track leave from your mobile
✔️ Instant notifications for new or approved requests
✔️ Get real-time wall chart updates
✔️ Track entitlements, sick days, TOIL and more
Join thousands of UK-based SMEs using Leave Dates to reduce their holiday admin and keep their teams organised.
A staff holiday booking system is software that assists businesses in managing staff leave. This can include statutory annual leave, sick leave, compassionate leave, and parental leave, as well as optional or custom policies such as TOIL, birthday leave, and more. It automates requests, approvals, and leave tracking, giving managers and employees complete visibility of who is off and when.
Staff members submit their leave on desktop or mobile, then managers can approve them with the click of a button. The system automatically updates calendars, wall charts, sends notifications to the relevant people and updates entitlements.
You never need to update manual spreadsheets again, drastically reducing the risk of errors, and keeping your team aligned and informed.
Yes, Leave Dates is built for UK SMEs, it allows businesses to stay complaint with statutory holiday entitlements, Working TIme Regulations, and GDPR compliance, so small and medium businesses can manage leave accurately and efficiently.
Yes, absolutely!
Leave Dates includes national and regional UK bank holidays that can be applied automatically to leave entitlements, ensuring accurate planning for all staff.
For UK businesses with global teams, Leave Dates also includes +250 bank holidays for other countries and regions.
Yes. Using Leave Dates as your staff holiday booking system, your team can request, approve and track leave from any desktop or mobile device. The app will perform a calendar sync, update wall charts and send notifications in real-time.
The Leave Dates mobile app is available on iOS and Android.