Manage staff holidays, councillor availability, and TOIL in one simple, centralised system. Leave Dates is built for local government teams to reduce admin, improve visibility, and keep services running smoothly.
Try free for 30-days. No credit card required.
Managing leave for a local council is complex.
Between your councillors, staff, and contractors, you have shifting entitlements, multiple documents and manual processes that become unreliable very quickly.
Leave Dates is the leave management system that is designed to tidy it all up for councils and government organisations. It helps you stay on top of staff holidays and time off in lieu (TOIL), and keeps your team's leave fully visible in one easy-to-use place.
Spreadsheets, emails, and paper requests create confusion and increase the risk of double bookings and missed leave.
Trade union agreements and policy updates can make leave allowances difficult to manage and communicate.
Without a shared view, managers struggle to see who’s off and when, leading to understaffing and disruption.
Not everyone has a council email address or follows the same approval processes, making coordination harder.
Leave Dates brings clarity, control and confidence back into your leave management, and it's all managed in one place.
✔️ Track all staff, councillors, and contractors in a single system.
✔️ Automate policies, entitlements, balances, calendars and more.
✔️ Give employees real-time visibility of their entitlements.
✔️ Align your entire team with a shared calendar
✔️ Integrate Leave Dates with your favourite business tools.
You can mange every request, approval, records and communication within Leave Dates. No more spreadsheet, emails or paper trails.
Track and allocate time off in lieu (TOIL) to ensure that your staff are properly compensated and your records stay accurate.
You can see exactly who is absent and when, whether leave is approved or pending, and completely avoid staffing gaps.
Request leave, check entitlements and balances, and submit supporting documents all from one easy-to-use mobile app. Available on Android and iOS.
Streamline workflows, avoid duplicate data, and stay in sync across all your software with our extensive integrations.
Leave Dates has helped Bracknell Town Council make staff leave simple, cut their carbon footprint, and save time, slashing phone queries to just 5%
Read ArticleA fantastic piece of kit.
Leave Dates has revolutionised the way we that we do our HR. Before, everything was tracked with bits of paper and spreadsheets. It wasn't as transparent as I wanted for employees. Leave Dates has brought in transparency for me, department managers and members of staff, collating information into one clean place.
William G. HR Manager
Autonomy and control over one's annual leave.
Great benefits with allowing different team leaders to approve requests. The department feature is excellent and provides autonomy and control over one's annual leave.
Clover E. HR Operations Assistant
Managing council leave means balancing roles and processes.
Leave Dates keeps everything structured, visible, and running smoothly.
A quality leave management system, like Leave Dates, in a local council will track holidays for staff, manage approvals, entitlements and balances across all leave types.
The system replaces spreadsheets and any manual process that is time consuming and prone to error with a centralised, automated system that is user-friendly for the entire team.
Yes, absolutely! Leave Dates is designed to help organisations, such as councils, manage councillors, staff and any contractors in one place. Team memebers who follow different processes, or don't require approval, can be easily managed with the rest of the team.
Time off in lieu, or TOIL, can be easily activated in Leave Dates if your council offers it. Employees can log their overtime hours to be approved by their manager and the time is automatically added to their TOIL balance. This ensures that accurate records are kept, and staff are fairly compensated for their extra effort.
Yes. Flexibilty is an important feature of Leave Dates, as every organisation operates differently, so external contractors can be easily included in your company account without a council email address.
The shared calendar, powerful integrations (with Google Calendar, Outlook Calendar, Slack, Zapier and more), as well as real-time updates helps managers easily see who is off and when. This prevents understaffing and helps with better planning.
Yes, definitely. Leave Dates is scalable, and sutiable for small parish councils, right up to larger local authorities. Use Leave Dates confidently, knowing that you can stay for the long haul.
Yes, they absolutely can. Leave Dates can be configured for endless leave types, allowances, and policies that meet the requirements of your council. This includes changes from union agreements, or internal updates to policy.
You can be up and running quickly by importing your data from legacy systems, or existing spreadsheets. You can start managing your team's leave in as little as a couple of hours for larger teams, much less for small teams.
Our knowledge base is self-serve and helps you get started fast, for anything more niche or complex, our UK/EU-based support team are happy to assist.
Yes! We would love for you to take advantage of our 30-day free trial, so you can get up and running for free - with plenty of time to spare.
Our free trial lets your try every feature, so you can decide what is right for you.