We just love giving away great free tools. Remember, Leave Dates itself is free, we have an annual leave entitlement calculator (also free), and now we are also offering a free leave tracker for Google Sheets.
This is the wall chart where you can track everyone’s leave in one place (example image at the top of the page). It is a report for viewing only. The only fields you should need to touch in this sheet are the Month and Year fields in the top left corner.
Any leave you add into the Leave sheet, you will see it automatically appear in the Calendar sheet.
In the Employees sheet, you can enter their names, departments, whether they take leave in days or hours, and their allowance.
You then enter leave into the Leave sheet. Each row should be 1 day of leave – so if the employee takes 5 days then this would be 5 rows. If the employee takes a half-day then the amount would be 0.5. The amount should be given in the unit (days or hours) which the employee is set up for.
Columns A and B are automatically calculated for you, but if you insert a new row then you will need to copy these formulas to the new line.
The lookup sheet allows you to configure the different types of leave which you manage. Add the codes, and colour code them to easy referencing. If you change the code/colour combinations then you will need to update the conditional formatting on the Calendar sheet.
Deduct from allowance is Yes/No and determines whether the leave of this type will deduct from the allowance of the employee.
You don’t need to update the sheet for next year, you can simply change the reporting period and it will continue to work correctly. However, you cannot track changes to employee allowances across years, so if you need to track this then you will need to take a copy of the Google Sheet and update it for next year, here are the steps to follow.
Create your Leave Dates account and manage leave for up to five people for free.