holiday tracker wall chart

The Staff Holiday Planner

For Growing Teams

Leave Dates is an easy-to-use staff holiday planner that helps you keep track of when staff take holidays.

Track holidays on our mobile app.

Approve or decline requests with one click

Track and request staff holidays quickly and conveniently via our website or mobile app. 

Line managers can approve or decline requests with just one click.

Holiday tracker overlaps

Staff holidays are tracked and visible.

Once a holiday is requested, it gets added to the shared virtual wall chart for everyone to stay informed. 

Furthermore, if there are multiple bookings on the same day, we highlight these overlaps to the approver. 

This ensures that there are no unexpected surprises.

Easy for staff.

The Leave Dates software has lifted the burden of manually tracking time off by staff. Staff can submit their requests for time off quickly. It was easy for staff to self-educate on how it works. Response from support staff has been excellent.

Cheryl M. Accounting Specialist

Easily track holidays and other leave

Easily track holidays and other leave, including who else is off at that time. Able to integrate with outlook calendar to make scheduling of work/meetings very simple.

Kevin M. Research Director

Ready to give us a try?

Leave Dates is a super simple staff holiday planner. Create a free account, and you will see for yourself in less than a minute.

Personal holidays calendars

Reduces your holiday admin.

Employees can easily check their booked and taken holidays, promoting self-service and reducing administrative work.

Leave types

Track all types of sickness or absence, not just holidays

You can track various types of absences and view them on a shared virtual wall chart. 

The chart uses different coloured bars to represent different types of absences. 

If any absences are waiting for manager approval, they will appear with stripes to indicate their pending status. 

This helps to easily distinguish between approved and unapproved absences.

How we put the
whooop into 'out of office'

Watch our short video

Saves a lot of time and paperwork.

Very easy to use, easy to set up and easy for people to request their holidays. Simple for managers to use. Saves a lot of time and paperwork.

Steve R. Operations Director

This program has been a game changer.

I did have a few questions on first setting up and received positive support and responses within 1 hour of asking the question. There was also super follow-up afterwards to determine if I was happy with the solution. We’ve been struggling for years to have a program that works for management and staff and this one appears to be it. So easy to set up and work with. I unreservedly recommend Leave Dates for a company of our size (only 25 people, but in two different countries). So easy to customize and I’m sure that updates will continue to come in.

Cheryl MacRae CCI Learning
Track Overtime

Track time off in lieu (TOIL)

Employees can earn time off in lieu and it's all tracked in one place. This automatically increases their leave allowance. Learn more about TOIL

Allowance Tracking

Allowance tracking

Everyone can easily track their entitled and booked/taken leave and must stay within allowance.

Full Configurable

Highly configurable

Create customised leave types and allowances, schedule staff, and import public holidays with Leave Dates' highly configurable settings.

Upload employees, leave and allowances with ease

We offer tools to easily upload bulk data, even from spreadsheets or legacy systems. Learn more about our bulk data import tools.

Daily reports

Get daily reports by email, in Slack or integrate with other systems

Receive daily and weekly emails reminding you of who is on holiday, or receive reports in Slack. Alternatively, build your integrations using Zapier or our APIs.

Sync with Google

Sync holidays with Google Calendar or Outlook

If you want to see your own or your team's leave on your regular calendar, it's possible. Learn more about syncing calendars with Leave Dates.


You can access all your data easily with our user-friendly reporting solution. Learn more about Leave and Absence reporting.

Privacy Options

Privacy options

The Leave Dates feature provides visibility of leave and absence while respecting privacy. Check out how privacy works in Leave Dates.

Secure Data

Secure data

Your data is securely stored in an encrypted cloud database. No more lost or corrupted spreadsheets.

Ready to see the staff holiday planner?

Book a 30-minute no-obligation demonstration.