Leave Dates is leave management software that is designed for UK businesses. It provides complete visibility into team absences without the burden of extra admin.
From first request to final approval, all types of leave are tracked, reported and visible in real-time.
Get a 30-day free trial, no credit card required.
“The overall experience with Leave Dates has been excellent.”
“I’m absolutely delighted that I found Leave Dates.”
Employees can create a leave request in a few clicks via the Leave Dates web or mobile app. Managers can approve and communicate in-app, avoiding messy email chains and paper forms.
Whether your team is in the office, working remotely or on the road, every leave request is logged instantly and with complete visibility.
Once a leave request is approved, the data is automatically updated on your team’s shared wall chart. Every team member, staff and managers alike, can view availability at a glance.
If multiple people request the same dates, Leave Dates flags the overlap immediately so approvers can identify a potential clash.
Leave limits can also be set to automatically decline requests that exceed company or team limits.
Leave Dates is an employee leave management system that everyone can log in to and access on demand. Your team can check how much leave they have booked or taken throughout the year on desktop or mobile.
With this access, staff can self-serve, reducing your admin and giving them more control over their time off.
Each type has its own balance, policy and approval workflow.
Each leave type appears as a colour-coded bar on the wall chart for a clear at-a-glance view. Pending requests are striped so nothing is missed or mistaken for approved leave.
“Easy to implement across multiple countries.”
“Value for money, easy and simple.”
| Function | Spreadsheets | Leave Dates |
|---|---|---|
| Leave Requests | ❌ Separate email chains, texts, and paper forms | ✅ Complete in a few clicks, on any device |
| Approval Tracking | ❌ Manual chasing | ✅ Instant, automatic notifications |
| Leave Balances | ❌ Error-prone formulas | ✅ Auto-calculated in real time |
| Clash Detection | ❌ None | ✅ Automatic overlap alerts |
| Reporting | ❌ Hours of manual work | ✅ Instant exports |
| Calendar Sync | ❌ Manual updates | ✅ Google & Outlook sync |
| Overtime/ TOIL tracking | ❌ Separate spreadsheet | ✅ Built in and automatically converted |
| Cost | ❌ Free software but creates exposure to productivity and error-related costs | ✅ Free 30-day trial. Packages starting from £0.75 per user, per month. Cancel anytime. |
Everyone can see how much leave they are entitled to and what they have booked or taken. Everyone must stay within their allowance.
Colour-coded and updated in real time. Everyone on your team can check who is away and when at a glance.
Sync to Google and Outlook Calendars and receive Slack notifications to see who's off when it suits you.
Record time off in lieu earned and taken. TOIL automatically adds to an employee’s leave allowance.
All of your data is available to you through our easy-to-use reporting solution.
Request, approve and manage all leave on the Leave Dates app for iOS and Android.
Create leave types to suit your entire business needs
Support your team across the globe by importing public holidays for every region your team works in.
Switching to Leave Dates is simple. Whether you’re moving from spreadsheets, another leave system, or HR software, you can import your team and leave data in just a few steps, with no disruption to your business.
Leave Dates helps thousands of teams reduce admin, stay organised, and manage absence with ease.
Built to be simple, reliable, and affordable.
Rated ⭐4.8 by 300+ Capterra users
Brilliant – easy to set up, easy to use.
All our employees have said how good it is. Does everything we need it to!
Alicia Clare Office Manager
Autonomy and control over one's annual leave.
Great benefits with allowing different team leaders to approve requests. The department feature is excellent and provides autonomy and control over one's annual leave.
Clover E. HR Operations Assistant
It's easy to get started with Leave Dates. Start your 30-day free trial, and see for yourself.
A leave management system is software designed to help businesses track, manage, and approve employee time off. The software replaces spreadsheets, manual requests and approval processes, as well as communication via email and text chains, ensuring nothing is missed.
Using Leave Dates, entitlements and balances are automatically calculated, teams can accrue TOIL, and admins can run detailed reports and see everyone's leave schedule in one easy-to-use place. Leave Dates is a renowned online leave management system designed for small to medium businesses in the UK and beyond.
Leave management systems are generally designed for planned leave, such as annual leave, time off in lieu, parental leave and public holidays. Absence management goes further, covering unplanned absences such as sick leave, time off for dependents, bereavement leave, jury duty, and more.
Leave Dates is a comprehensive system that offers both in one.
Leave Dates offers a 30-day free trial to give teams plenty of time to settle into their new leave management system.
Packages start from £0.75 per user, per month, making Leave Dates one of the most affordable systems for any size business.
Leave Dates lets you track any type of leave for your team.
The system comes pre-loaded with UK statutory leave to cut your setup time; many of these leave types, such as annual leave, sick leave, parental leave, etc. are commonly used throughout other countries and regions also.
Create your own leave policies easily in Leave Dates by adding custom leave types.
Each leave type will calculate its own balances and allowance rules and have its own approval workflow.
Yes. Leave Dates is built for UK businesses and supports requirements under the Working Time Regulations 1998.
Employees in the UK are entitled to a statutory minimum of 5.6 weeks' annual leave each year, with a pro-rata equivalent for part-time staff, bank holiday management and thorough record-keeping features.' annual leave each year, with a pro-rata equivalent for part-time staff, bank holiday management and thorough record-
Yes, absolutely. Leave Dates has a mobile app for iOS and Android. Employees can request leave, check allowances and balances, and view the team's shared wall chart in the mobile app.