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Holiday Entitlement Calculator

What is a holiday entitlement calculator?

Your legal holiday entitlement in the UK is the minimum amount of paid holiday you are entitled to per year. This calculator helps you to work out how many days (or hours) of annual leave your staff are allowed by law.

It is particularly useful for:

  • Full-time team members
  • Calculating pro-rata holiday entitlement for your part-time employees
  • Employees who are starting a new job
  • Employees who are leaving a job
  • Employees who started and left a job in the same year
  • Casual staff or those with irregular hours

The tool is based on the UK statutory holiday entitlements of employees and uses the same approach as the UK Government .gov .uk website. However, it is a lot faster (we find it about 4 times faster), much easier to use than the UK Gov website, and can be used when offline.

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How to use it?

It’s really, really simple.

  1. Press the Clear button to clear the fields (they will be blank anyway the first time you use it).
  2. Answer the questions.
  3. The tool will give you different questions depending on the answers you provide.
  4. Once all the necessary questions have been answered, the tool will show you the correct entitlement.
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What about employees on casual or irregular hours?

There is a separate sheet in the workbook which allows you to enter the hours worked, or the hours planned to work during the year. This will then give you an entitlement based on the calculation that for every hour an employee works, they earn 7.242 minutes’ holiday entitlement.

In the UK all full-time workers are entitled to a minimum of 5.6 weeks (28 days) paid holiday per year. This is known as “Statutory entitlement”.

Bank or public holidays do not have to be given as paid leave. An employer can decide whether to include bank holidays as part of a worker’s statutory annual leave.

If an employee joins or leaves during the leave year they are entitled to part of their statutory entitlement based on a pro-rata of the leave year they worked.

Part-time workers still receive their 5.6 weeks of statutory entitlement but the number of days will be less due to their reduced hours.

Employers can choose to offer their staff as much annual leave as they wish. Often this is seen as an employee benefit to help attract top talent to your team. The calculation provided in this tool is simply to help you understand the legal minimum amount.

Statutory paid holiday entitlement is limited to 28 days so any staff working 6 days a week would still only be entitled to 28 days’ paid holiday.

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