We all know those workplace heroes who go the extra mile to keep things running smoothly. Recognising their efforts and commitment should never rely on memory or undocumented conversations. Leave Dates' TOIL feature makes it easy and fair to convert overtime into time off, without the admin headache. It's a win-win for everybody.
When a crucial piece of machinery in Annie’s factory broke down recently, her floor manager, Alex, stayed back late for the last three nights in a row to repair it. Annie was appreciative and promised her TOIL for her efforts, but in the chaos of catching up on lost productivity in the factory, it had been forgotten. Weeks later, Alex hinted that she could use a day off to “catch up on sleep”, and Annie realised that Alex hadn’t received her time off.
A note to HR went astray, and the moment passed. Next time something broke, Alex quietly clocked out and went home.
Using Leave Dates with the TOIL feature enabled, Alex could have immediately submitted a request for the exact number of extra hours worked. Annie could have instantly approved it, right then and there. Alex would have felt recognised and rewarded for her effort. No paperwork, no guesswork, and no awkward follow-ups needed.
Leave Dates has a TOIL feature that can be toggled on or off (by admins) depending on whether your company offers this.
Go to Settings → Overtime and toggle the feature on or off. Select the leave allowance type for TOIL from the dropdown, or create a dedicated TOIL allowance.
You can add an allowance type specifically for TOIL if you want to in the Allowances page in Settings.
You then have a few further options that you can turn on or off. You can display TOIL on the wall chart – this is helpful for when overtime is planned in advance, as you have a visual reminder of who is working overtime when. You can choose to publicly display how much TOIL has been earned, and for what, or keep it to just admin, approvers and the person concerned. Employees can also request TOIL and, when approved, this gets added to their leave allowances.
You can even colour-code and rename it if you call it something different. (We’ve got four ‘super special golden star’ days in the bank this quarter and feeling very smug about it, thank you.)
If you don’t offer this kind of leave in return for overtime, this feature can be disabled and will vanish entirely, keeping your platform clean and policies clear.
Don’t let your business’s heroes become martyrs. If someone goes above and beyond, the debt needs to be repaid – in extra pay, or time off – so that the scales don’t tip into burnout. When you enable the TOIL feature, it’s super easy to keep track of who's putting in extra hours and ensure their hard work doesn’t go unseen or uncompensated, without drowning in paperwork.
When an employee works over and above their contracted hours, they can reclaim this overtime through time off in lieu (TOIL) rather than paid overtime. These are usually submitted as hours worked and can be taken as extra hours or days off once accrued.
Employees are able to submit TOIL requests once the feature has been enabled by an admin. Once approved, this time is automatically added to their leave allowance.
Yes. Admins can enable or disable the feature, depending on whether your company offers it. You can choose to display TOIL as its own leave category and assign it a custom colour on the wall chart. You can also choose to show or hide TOIL in the company wall chart.